46 Types of Office Equipment Supplies (ItemChecklist)

46TypesofOfficeEquipmentSupplies(ItemsChecklist)

Having just furnished and outfitted my office with all kinds of office equipment, I thought it apt to put together a comprehensive list of office equipment you need to consider in order to get a fully functional office up and running whether a home office, small commercial office or large commercial office with many employees.

Recently Irefurnished my officewith a new desk,office chair, sofa, bookcase and filing cabinet. While I also have ahome office, I do 99% of my work in a small condo I lease to use as my office (a really great setup).

I didnt stop there. I added a third monitor to my computer set up. Added some monitor stands for proper body alignment.

I then stocked up on sorely needed office supplies.

I also bought some better multi-media gadgets such as a professional mic and webcam.

Below I set out the list of the different types of office equipment and supplies you need or can get to outfit a fantastic office, whether in your home or in a commercial space.  If youre at the stage you need to outfit your office, check out our Where to buy office equipment, furniture and supplies article.

Heres a quick list of all the tech, furniture and supplies for any office setup

Desktop Computer: I used to only have a laptop. Desktop is much better!

Laptop for mobility can be very handy.

Printer, scanner and copier is still necessary.

Webcam can come in handy for all those Zoom calls.

A mic can dramatically improve your sound quality.

A second monitor will improve your efficiency considerably. I have this curved monitor.

Label printer… only if you print a lot of labels.

A good chair is important (this is the X-Chair).

While were mostly digital, I still file important papers in my filing cabinet.

Bookcase: Dress the place up plus get some storage.

Shredder is a good idea if you dispose of paperwork regularly.

Envelopes… handy when you need em.

Yes, I still jot notes and use notepads… they too come in handy.

Stapler… if you deal with paper, youll need a stapler.

I clip all kinds of paperwork together… stuff I print and scan.

If you want to stay organized, a heavy duty 3-hole punch is great.

Binders or a good filing cabinet helps keep your desk clear.

AA and AAA batteries are a must for all kinds of tech gadgets.

I dont use tape daily but again, when I need it, its good to have on hand.

A paper tray is super useful on a desk.

I love my caddy where I keep all the seldom-used office supplies.

If you like brainstorming or host meetings, a whiteboard can come in handy.

Who doesnt like pinning important stuff to a bulletin board?

If you could only get one item for an office, it would have to be a computer. Its the heart of every office these days. You could literally run million-dollar businesses with a laptop. I exaggerate, but the point is, you will need a computer.

Multiple monitors is the most important item and suggestion in this list. If you dont work with multiple monitors, youre missing out on huge time-savings and getting way more done faster. When I ran a brick and mortar business, I bought every employee a second monitor because I knew they could get so much more done faster. I still cant believe that most businesses dont outfit all their employees with at least two monitors?

That said, there are definitely diminishing returns with three monitors. I use three and I like it but the improvements are nothing like going from one to two monitors. It also depends on your set up. If your main computer is a laptop, which is a small screen, then two additional larger monitors are well worth it.

Most businesses still use a desktop computer. Some outfit employees with laptops, but desktop reigns supreme in the business world. The reason is that they cost less for the computing power.

I run my entire business on a laptop. I like it because I can take it everywhere I go (and I do back and forth to my office and home). Any smallish biz can easily be run with a laptop. That said, Im seriously considering getting a Mac desktop. I used to work at home but these days I pretty much only work in my office and I would like the additional computing power and larger screen.

Laptops are also ideal for anyone who travels for work frequently. Since its easy linking up any computer to a network, theres no reason employees need to head out without a computer to meet with clients, vendors, suppliers, etc.

Tablets arent good for working. Theyre fabulous for reading on the Web, watchingstreaming services, reading ebooks, sending emails in a pinch, playing games but not great for getting any real work done. I suppose a Microsoft Surface with a proper keyboard or iPad with keyboard could be okay, but its still small and lacks any real computing power.

Like a tablet, a mobile phone is not a good computer for working. Its great, however, for communications and so its a vital piece of office equipment.

Im big on proper working body alignment. Im tall (6 3) and so I need my monitors slightly elevated so that I can look straight ahead instead of angling downward which can result in tech-neck.

Not everyone needs a monitor stand. Moreover, some monitors come with a stand that elevates them slightly. My suggestion is to try the monitor as-is and if you notice you have to look slightly downward, buy a stand. I bought the following inexpensive, but stylish stands from Amazon:

I use a laptop to power everything and while I dont use the laptop monitor much, I do sometimes and so I like it elevated. For that reason, I have a dedicated laptop stand which is as follows:

The mouse is a must-have computer accessory. While touchscreens are great and all, they simply are not as efficient as a mouse.

Most computers come with a keyboard, but IMO its good to have a great keyboard. I like the Mac keyboard with its flat keys. I loathe the clunky, thick keys that make up so many keyboards.

Many computers come with abuilt-inwebcam and its decent enough but if you want something better, youneed to buya separate webcam. For another website I create screenshare video tutorials and so I wanted a better webcam for better video. I opted for the Logitech C922 (Im very happy with it) which is as follows:

While many computers come with a built-in mic, the sound isnt great. If you do any audio recording, youll want a good mic. You can get a headset USB mic or something more professional. I have a Logitech USB headset with mic as well as a Yeti Blue mic.

Logitech headset mic click image to learn more.

This is a great mic for recording audio and its very reasonably priced. Click image for more info.

Its probably not the best idea to try and run your internet piggybacking off some free Wifi somewhere. Instead, get your own dedicated Wifi network with router and ensure its properly secure. If you have several people working in your office, its a good idea to hire a tech person to network it together for you. Im in an office sharing environment and my landlord employs a tech guy to handle all the networking.

One avenue is to invest in three-in-one business machine that prints, photocopies and scans. These are large and expensive. If you pump out any real document volume, this is a must-have piece of office equipment. My office (shared office arrangement) has this and while I dont pump out much paperwork, when I do, its a great machine.

However, if you dont do much printing, scanning and/or photocopying, buying lower-priced individual options are good.

Ive bought all kinds of printers over the years, but the best one is a basic $200 laser printer that doesnt print color. Its a workhorse. Weve had our current one for years and it works great. In fact, most offices with a business machine should have one of these in the event the main printer breaks down.

Scanning is pretty much a necessary task these days as many businesses digitize everything and so you want some form of a scanner in your office. If you seldom scan, you can get by running over to Staples and have them do it for you, but youll tire of this pretty fast.

Scanners range in price it boils down to how much you do. If you do it daily and scan large documents, you want a high-speed scanner. If you do one-off docs here and there, a simple, low-cost scanner will do the job.

Small individual photocopiers, in my experience, arent very good but they can do the job. If you photocopy in any volume, its worth investing in a large upright business machine.

Unless its you and a laptop, you need some furniture. The bare minimum you should have is a desk with chair. Of course, there is much more you can buy. Heres a list of considerations:

There are so manytypes of desksyou can choose from. I likelarge desksurfaces to accommodate multiple monitors. You can choose from tiny single-computer desksto huge office furniture systems. Also see ouranatomy of a desk illustrations here.

I spent the most money on my office chair because I want to be comfortable and sit ergonomically. I opted for the Herman Miller Aeron chair, but there aremany other office chair options. I admit that the Herman Miller chair isnt the prettiest, but in this case I opted for form over function.

While I dont have a lot to file, I do have accounting and legal documents that I need to hold on to for a few years so I bought asmall filing cabinet. Some businesses need rows and rows of filing cabinets while some, like mine, can get away with a single, small two-drawer option. Learn aboutoffice storage options here.

While not necessary, it can spruce up your office and offers a place to store things like books (go figure). I have a nicefloor-to-ceiling bookcase from Structube.

Also not a necessity, but if you have the space and money, its a great addition to any office. Ive long wanted asmall sofaand finally got it.

If you meet with clients in your office, its hard to do so at desks with computers these days so having a small side table with chairs can be a great addition.

Lighting is pretty important in any office. Most office spaces come with some form ofceilinglighting, but you can enhance that withdesk lampstable lampsandfloor lamps.

If youre in a position to choose ceiling lighting, my preference is dimmable recessed lighting.

If you do any sort of multi-media, you will want a lighting kit.

While we work hard in offices, theres no reason you cant dress it up with somewall artsuch ascanvas wall art. Its nice to work in a nice environment. I bought a large map for the wall. You can also add plants, side tables, a rug pretty much anything that spruces up a home can be incorporated into an office.

If you entertain clients, it might be worth going circa Mad Men and putting in a minibar loaded with all the goodies such as scotch, vodka, rum, etc. Some wine and beer can be a nice touch. While drinking in the office is not really done anymore, its not totally taboo.

I have a telephone that came with my office lease, but its not hooked up. I run my biz with my mobile phone. But then I dont get many calls. I dont have employees in my office (they work remotely). Therefore I dont require a landline phone.

However, if you run a business that fields many calls, a landline is a must. Mobile phones are great, but the sound still isnt as good, crisp or consistent as a landline. Moreover, with todays landline phones, you can get some sophisticated options with multiple lines, speakerphones, etc.

I dont have a shredder because I use a service once a year. More and more businesses are opting to use a shredding service a few times each year instead of shredding their own documents. Shredding is time-consuming and if you have a lot of shredding to do, a small unit isnt up to the task. The commercial shredders can motor through mountains of paper quickly and they recycle it properly.

The only downside to using a shredding service is you have to store your documents until they show up. If youre a paper-intensive business, you end up paying for storage space which can get costly (or its a hassle moving it all to cheaper storage spaces such as a storage locker).

If, however, you dont shred much but need to do so once in a while, a small office shredder will do the job. Many home offices can get by with this.

While were kinda paperless, most offices arent fully paperless and still require stationery and some basic office supplies.  Heres a list to help you get started stocking your office, whether a home office or in a commercial space.

Yup, I still have a stack of legal pads in my office. Sometimes, I find it helpful to make notes with pen and paper. I also have a box of envelopes for the rare instances where I must mail something. Many businesses such as law firms, banks, insurance companies, financial business send out snail mail to customers and clients. In this case, you need proper letterhead and envelopes.

If you print, you should buy two to three feet of printer paper.

If you send out snail mail and/or ship stuff, have a variety of envelopes on hand as well as boxes for shipping. Packing material can come in handy as well when you need to send out some delicate item like aFaberg egg.

If you have employees, its a good idea to outfit them with notepads for taking phone messages or scribbling down notes. I always have a notepad next to me just in case I need to jot something down. Its old school but handy.

Im embarrassed to say, but I dont yet have business cards yet have been in business for 7 years. I dont really need them, but most businesses do.

If you mail the odd letter, a roll of stamps will do. If you send out stacks of mail daily, get a postage machine that you can load up with funds as needed.

If you send out snail mail regularly, its handy to have a scale to weigh correspondence so you know exactly how much postage to apply.

If you do send out snail mail daily, its worth investing in a label printer which makes it easier to print envelopes. While most photocopiers can be configured to print on envelopes, you might find it easier and faster to print on labels.

When I recently refurnished my office, I loaded up on office supplies. There are all kinds of goodies you can buy to outfit your desk with. Take a stroll in the aisles of Staples and before you know it, youll have armfuls of supplies you think you might need. Im a bit of an office supply junkie.

I dont use pens much but do once in a while and when needed, I like good pens. I love the uni-ball pens.

While I dont have too much paper, the little bit I get I like to organize with clips and paperclips. It makes life a lot easier and helps avoid losing important documents. Every office needs a basket of items to clip

Scissorsare a must-have office supply, more for opening boxes than anything else. I loathe trying to open boxes sealed with tape.

If you use binders for storing docs, you definitely want a good 3-hole punch.

I always have a pack or two of AA batteries for various office equipment like my mouse. Theres nothing worse than having your mouse battery die and having no batteries on hand.

Fortunately, I have no need for binders, but many businesses still organize and store documents in binders. If this is the case, its good to have some binder inventory on hand.

Tape is probably not something youll need regularly, but when needed, its nice to have.

People love organization knick knacks and thats where paper trays can come in. You know what Im talking about the infamous in and out trays which over time become a massive stack of random paperwork.

I bought a whiteboard and mounted it on the wall because I find it helpful for sketching to-do lists and other things on it that I can see quickly at a glance. Theres a guy next to me with a huge 5 x 3 whiteboard on his wall loaded with all kinds of lists.

The whiteboard can be a very handy item in an office. Try it, youll like it.

Im fortunate in that our office sharing space includes free coffee with a coffee maker (that I dont have to deal with) but if you arent so lucky, save loads of money from buying $5 Starbucks drinks and buy asmall coffee maker.

Obviously you need something to drink your hot drinks with, so go buy a fun mug with coaster.

I have an Apple Music subscription which is simply awesome for listening to tunes at work. Apple Podcasts are another good option. If you work in an office with other people, you probably want headphones so you dont annoy them with your Metallica.

Most of my bookcase is dedicated to displaying artwork from my young boys. It reminds me of them and nicely spruces up the place. Photos of family and friends is another great option just to give you a nice reminder of loved ones while slaving away in the salt mines.

Again, my office sharing space includes a kitchen with fridge. If your office doesnt have a fridge, it can be useful to get a mini-fridge for storing beverages and lunch (last nights meatloaf).

You might have some of the following, but generally the following were once-upon-a-time necessities that have been replaced with new tech.

Actually, theres aresurgence in typewriters, but thats more for writers than offices.

Actually, we have a physical paper calendar at home where we schedule everything but for work I use a Google calendar. I think most offices rely on digital calendars that can be shared, integrated with mobile devices, send out reminders and basically do so much more than the old-school paper calendar.

I liken the fax machine to DVDs. It was a temporary tool that bridged old tech to todays tech. The fax machine bridged snail mail to email. DVDs bridged VHS to streaming.

Pretty much every mobile device has a calculator. Google calculator and one magically shows up. We have calculators at our immediate disposal so cluttering up your office with one isnt necessary.

40 years ago, ashtrays were commonplace in offices just like the Mad Men ad agency. These days, its illegal to smoke in offices so the ubiquitous ashtray is history.

Actually, much of what I set out could be obsolete and is in many offices. As some offices go paperless, anything to do with paper (printer, filing cabinets, binders, etc.) are obsolete. That said, the paperless office never really materialized to the degree it was suggested it would before computers reached critical mass.

Consensed office equipment list recap

Desktop Computer: I used to only have a laptop. Desktop is much better!

Laptop for mobility can be very handy.

Printer, scanner and copier is still necessary.

Webcam can come in handy for all those Zoom calls.

A mic can dramatically improve your sound quality.

A second monitor will improve your efficiency considerably. I have this curved monitor.

Label printer… only if you print a lot of labels.

A good chair is important (this is the X-Chair).

While were mostly digital, I still file important papers in my filing cabinet.

Bookcase: Dress the place up plus get some storage.

Shredder is a good idea if you dispose of paperwork regularly.

Envelopes… handy when you need em.

Yes, I still jot notes and use notepads… they too come in handy.

Stapler… if you deal with paper, youll need a stapler.

I clip all kinds of paperwork together… stuff I print and scan.

If you want to stay organized, a heavy duty 3-hole punch is great.

Binders or a good filing cabinet helps keep your desk clear.

AA and AAA batteries are a must for all kinds of tech gadgets.

I dont use tape daily but again, when I need it, its good to have on hand.

A paper tray is super useful on a desk.

I love my caddy where I keep all the seldom-used office supplies.

If you like brainstorming or host meetings, a whiteboard can come in handy.

Who doesnt like pinning important stuff to a bulletin board?

Heres a quick list of all the tech, furniture and supplies for any office setup

2. Stapler, paperclips and other clips

6. Other possible obsolete office stuff

Consensed office equipment list recap

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